Sarah Delseth

- Support in the planning, production and implementation of marketing campaign assets
- Coordination with creative agencies, the legal department, and the warehouse for the development, validation, and distribution of marketing assets
- Allocation of marketing materials by activation cycle and POS: shipment planning, delivery tracking, and replenishment coordination with the warehouse
- Creation of monthly briefs for Key Account Managers and the Field Force
- Execution of monthly POS visits and reporting : analysis of competitive activations and recommendations to optimise BAT’s portfolio visibility
- Update and management of digital tools : WebTool, Salesforce TouchPoint, Adobe Workfront

- Support in the organisation and coordination of regional (France) and international events (Belgium and Monaco)
- Logistical coordination and point of contact with suppliers for RFQs
- Tracking of the Marketing Department’s budget, invoice management, creation and follow-up of purchase orders (PO) in close collaboration with the Finance Accounting team
- Research and monthly reporting of competitor activations for the HQ
- Creation of pre-event briefs and coordination with internal teams and service providers
- Collaboration with production agencies to develop visuals and campaign assets
- Preparation of post-event reports with quantitative data for the HQ

- Patek Philippe (Watches & Wonders 2024, Geneva)
- Union des Grands Crus de Bordeaux (2023, Geneva)
- Givaudan SA (2024, Geneva)

Administrative support to the President :
- organisation and planning of the Club's meetings

Communication responsibilities:
- reaching out to companies/guest speakers to foster collaboration
- preparation of presentation reports for internal stakeholders and external partners
- promotion of the Club's initiatives on social media and within the Campus of Lausanne

Financial planning support : contribution to the development of financial plans under the allocated budget

Service at the VIP suites Julius Bär, Atypical and at the Audemars Piguet Closing Ceremony
- Greeting and escorting the VIP guests/partners to their respective table
- Taking orders & table service (handling special requests when dietary restrictions, upselling and recommendations)
- Coordination/collaboration with the bar and kitchen staff
- Closing procedures: rooms and back-office cleaning, restocking, preparation for the next day

- Administrative support for the organisation and coordination of press trips
- Welcoming journalists and presentation of the Campus of Lausanne (Campus tour)
- Management of Meltwater App (Media Intelligence): weekly media monitoring (Switzerland, Singapore, China, India, UK and France), trend analysis and advanced research)
- Translation, transcription of articles and interviews
- Awards research and evaluation of EHL eligibility criteria

Event Proposal Forms management (masterclasses, conferences, manufacture tours)
- research for potential partnerships with brands and guest speakers (Watchfinder&Co., Jaeger-LeCoultre, Patek Philippe, Omega)
- preparation of the financial plans and budget allocated to the event
- collaboration with various stakeholders (EHL Departments, Club members and external partners) and ensuring the event complies with EHL policies

Tickets sales management on the Infomaniak Platform
- creation of ticket purchase forms
- price settings according to the budget allocated

Logistics coordination
- booking management (accomodation, restaurant and transport)
- collaboration with other Departments for setting up the room (seating arrangements, F&B, and audiovisual equipment)

Management of communication tools: social media, emailing, and newsletters
Support in the coordination and organisation of events: Luxury Innovation Summit, Geneva Watch Days, RE-Luxury and watchmaking manufacture tours
CMS management: catalogues, design, e-commerce, articles and translations
Management of the website visuals in line with the brand's graphic guidelines
Editorial support for the Editor-in-Chief of the GMT Lady Magazine

- Greeting and seating of the guests courteously and efficiently
- Setting up the breakfast area and maintaining buffet supplies
- Order management: taking orders, explaining the menu and helping customers with dietary restrictions or allergies
- Closing procedures : cleaning and preparing the dining area for the next service
- Inventory management

- Back-office duties (cleaning and inventory management)
- Coordination with other departments (kitchen and bar staff) to ensure timely preparation and delivery to the guest rooms
- Orders and trolley setting up
- Assistance with daily opening, closing and cleaning tasks by procedures
- Guests' assistance regarding menu items

Sales & Marketing and Food & Beverage Departments: support and assistance with administrative activities

Human Resources Department: support and assistance with the daily administrative activities

Housekeeping (Operational): cleaning and tidying guest rooms (ensuring the rooms meet quality and cleanliness standards)

In-Room-Dining (Operational): assistance delivering food and beverage services to the guest rooms.
- Order management and coordination with the kitchen and bar staff